iCEV & Schoology LTI (External Tool) Integration Guide

exclamation-circle-solid.svg Before getting started

NOTE: Student licenses must be purchased to use the external tool.

Please share these system requirements with your Technology department:
www.icevonline.com/systemrequirements

  • Students are automatically registered through the External Tool.
  • Students no longer must be registered through iCEVonline.com (iCEV).
  • Individual teachers should opt to use either iCEV or the External Tool; not both.
  • If the External Tool will be used and iCEV has been used; please hide all the lessons in iCEV.
    • This will minimize confusion of the students.
    • This will make it easier to find the students’ grades.
  • The External Tool and iCEV are two different accounts.
    • Settings changed in one account do not affect the other account and vice-versa.
  • NOTE: When students send their work; they are shown a “Detailed Summary” page.
    • This page shows the question, their answer, and the correct answer.
      • This page cannot be turned off or hidden.
    • This page also acts as a receipt; it is a confirmation that iCEV has received the submission, graded the submission, and sent the grade back to Schoology.
  • Grades will only show in the Schoology gradebook while the External Tool is being used.
    • Grades are no longer available through the iCEV Course / Lesson Grades reporting tool.
    • The “Highest” scored grade will be passed back to the Schoology gradebook.

Please consider:

  • Multiple internet filters and firewalls.
  • Different settings for wired and wireless technology devices.
  • Software on technology devices that act as an internet filter or firewall.

Things to consider before using the integration

  • Students are automatically registered through the integration.
    • Do not register students through iCEVonline.com
  • Grades will be visible in both iCEVonline.com and the Schoology gradebook.
    • The “Highest” scored grade will be passed back to the Schoology gradebook.

How to Use iCEV in Schoology without the External Tool integration

1. Please go to https://login.icevonline.com/Login and login

2. Click the green “View” button on the course that will be hyperlinked.

iCEV & Canvas Integration New 01.png

3. Once inside the course, copy the URL from the address bar.

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4. Go back into Schoology

5. Click Add Materials

6. Click Add File/Link/External Tool

iCEV & Schoology Integration New 02.png

7. Click Link

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8. Paste the URL into the Link/URL field

9. Name the Title; the name of the course in iCEV

iCEV & Schoology Integration New 04.png

10. Click Add

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How to Use iCEV in Schoology with External Tool integration

Before continuing below, please do the following:

1. Send the Technical Guide to the Schoology Administrator

2. See the frequently asked question: “Is there an easier way to get assignments into Schoology?”

NOTE: The External Tool must be installed by the Administrator before following the steps below:

Teachers

Export a lesson from iCEVonline.com
After the external tool has been setup by the Schoology Administrator; please follow these steps:

1. Click Add Materials

2. Click Add File/Link/External Tool ​​

iCEV & Schoology Integration New 03.png

3. Click External Tool

4. Tool Provider: iCEV

5. In this example; Title: 01. Watch this PowerPoint / Video - Scientific Procedures & Safety

6. URL: {when the Tool Provider was set to iCEV; this field should say “Custom”}

7. Consumer Key: {when the Tool Provider was set to iCEV; this field should say “Custom”}

8. Shared Secret: {when the Tool Provider was set to iCEV; this field should say “Custom”}

9. Check, Enable Grading for assignments that need to transmit the grade into Schoology

iCEV & Schoology Integration New 06.png

10. Click Submit

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11. Click the Assignment

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12. The resource picker page will appear

  1. If there are any error messages please double check the external tool settings
  2. If after double checking the external tool please contact us for assistance

13.     Click -- Select Subject --

14.     Select the Subject Area

15.     Click Select Lesson from Course

16.     In this example scroll down until Advanced Animal Science is visible

17.     Click the triangle next to Scientific Procedures & Safety

18.     Click the green select button for Videos / PowerPoint​​​​

iCEV & Canvas Integration New 10.png

19. The External Tool assignment is now complete

20. If multiple sections are being used; the steps above must be completed for each section

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21. Below is an example of a completed folder

Course View

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Calendar View

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Gradebook View

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Schoology Public Resources

 

FAQ's/Troubleshooting

iCEV & Schoology

Schoology is acting strangely what can I do?

Please review this resource:
https://status.powerschool.com/

What does “Error Couldn't retrieve LMS Data.” mean?

This error message appears if the internet or network is running slowly or is unstable.

Step 1
If the student refreshes the browser a few times the error message should go away.

Step 2
If the error message is very persistent; please have the student clear their internet history and cache.

Please use this resource to clear the internet history and cache from Google Chrome:
https://support.google.com/accounts/answer/32050?co=GENIE.Platform%3DDesktop&hl=en

Please use this resource to clear the internet history and cache from Microsoft Edge:
https://support.microsoft.com/en-us/microsoft-edge/view-and-delete-browser-history-in-microsoft-edge-00cf7943-a9e1-975a-a33d-ac10ce454ca4

Please use this resource to clear the internet history and cache from Mozilla Firefox:
https://support.mozilla.org/en-US/kb/how-clear-firefox-cache

Please use this resource to clear the internet history and cache from Safari on a Mac:
https://support.apple.com/guide/safari/clear-your-browsing-history-sfri47acf5d6/mac

Please use this resource to clear the internet history and cache from Safari on an iPad:
https://support.apple.com/en-us/HT201265

If using an Apple device
Please use this resource to disable “Prevent cross-site tracking” in the Safari browser:
https://support.apple.com/guide/safari/prevent-cross-site-tracking-sfri40732/mac

Step 3
If after refreshing and clearing the internet history; the message still appears please verify that third-party cookies are not being blocked.

Please use this resource to verify the third-party cookies options for Google Chrome:
https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en#zippy=%2Callow-or-block-cookies

Please use this resource to verify the third-party cookies options for Microsoft Edge:
https://support.microsoft.com/en-us/search?query=enable%20cookies%20in%20edge

Please use this resource to verify the third-party cookies options for Mozilla Firefox:
https://support.mozilla.org/en-US/kb/websites-say-cookies-are-blocked-unblock-them#w_check-cookie-settings

Please use this resource to verify the third-party cookies options for Safari:
https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac

Will the grade change to match my preferred grading scale?

Yes, Schoology will automatically covert our grade scaling to your grading scale. You control this by the point value assigned to the Schoology external tool assignment.

Some student grades are missing, what can be done?

1.    Have the student go back to the assignment that is missing the grade.

2.    Have the student click the text that says “Summary”.

All student grades are zero (0), what can be done?

Double-check the point value for the Schoology external tool assignment and that the value is something other than zero (0). If it is set to zero (0), set the point value to something different and have the students re-submit the assignment.

After the steps above have been performed; have the students follow the directions in “Some student grades are missing what can be done?”

Grades are not showing under the correct assignment in the Schoology Gradebook.

Most likely this scenario has happened:

1. The student opens Assignment “A” and tries few questions.

2. The student then opens Assignment “B” in a new tab or window on the same browser.

3. The student moves back to Assignment “A” and sends the assignment.

In this scenario, scores will appear under Assignment “B” rather than Assignment “A” because scores are sent back for the last opened assignment (Assignment “B” in this case) on the browser as the session is updated.

How can I see when grades were received by the Schoology Gradebook?

1. Go into the Course

2. Go into Gradebook

3. Click the three dots next to the assignment name

4. Click the three dots

5. Click Track Revisions

a. Track Revisions is only available in the Enterprise editions of Schoology

6. Click and Choose the Student

Please review this resource:
https://support.schoology.com/hc/en-us/articles/115015718508-Track-Revisions-Enterprise-only-

 

Is there any easier way to get the assignments into Schoology?

Yes, import the course from Schoology Public Resources.

This is a work in progress. Please contact us (customersupport@cevmultimedia.com) if you cannot find your specific curriculum and we will have it added.

Importing Schoology Public Resources

What does "There was a problem authenticating your organization." mean?

Typically, that error message appears when either the consumer key or the shared secret; that were provided to the external tool are incorrect. 

Please verify that the consumer key and shared secret were entered correctly and that there are no leading spaces before or after the consumer key or shared secret.

How does grade pass back work?

1.     Student submits a student interactive assignment

2.     Submission is graded

3.     Student is shown the “Detailed Summary Page”

4.     If the grade is higher than the earlier submission; this grade is sent to the gradebook

5.     The grade is sent to the Schoology gradebook five (5) times

6.     Schoology will automatically convert our 100-point scale score to the point value you entered while setting up the Schoology external tool assignment point value

Where is the “Detailed Summary” page? I could see this page in iCEVonline.com

Where is the “Detailed Summary” page? I could see this page in iCEVonline.com

This page is only shown to the student. This page cannot be turned off or hidden from the student.

Teachers do not have access or the ability to disable this page when using the External Tool.

This page is receipt for the student.

When the page is displayed the following has happened:

1. The submission was successfully sent for grading

2. The submission was successfully graded

3. The grade along with the correct answers is shown

4. We send the grade to the Schoology gradebook (5) five times.

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